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Each year the CTR law requires employers to fill out an Employer Annual Report and Program Description form. This is your opportunity to report the program elements you used to promote alternatives to driving alone, the progress you've made toward meeting CTR goals, and your plan in the upcoming year. Annual Reports are typically due on January 31 of each year.
This annual report must be submitted to Thurston Regional Planning Council (TRPC) for review and approval. TRPC establishes and informs employers of their annual report due date and TRPC will provide a form (Employer Annual Report and Program Description) for employers who are unable to download the report form from:
http://www.wsdot.wa.gov/TDM/tripreduction/annreport.cfm
The annual report prompts employers to provide the following information:
- A general description of the employment site. For example, the location, transportation characteristics, and surrounding services, including unique conditions experienced by the employer or its employees.
- Employee information. The number of employees affected by the CTR program, and the number of employees participating in the CTR program.
- Parking information. How much parking is available on and off site and the cost (paid by employee and employer).
- Program information and promotion. A description of each of the CTR measures (i.e., program elements) that were in effect for the previous year, as well as a description of those CTR measures proposed for the upcoming year.
- Information about you. How long have you been an ETC? What kind of training have you completed? Do you have a committee?
- The all important signature. Your annual report must be signed by the highest ranking official at your worksite (e.g., the CEO). The state requires this signature in order to demonstrate to management the importance of CTR and to get their support on the worksite's CTR program.
Tips for Effective Annual Reporting
Once TRPC has received your complete annual report, staff will review it to make sure your worksite has made a good faith effort to implement your CTR program. If a worksite hasn't made progress, TRPC may suggest or require modifications to the program. In addition, the program review will make sure that:
- The minimum requirements of the law were met.
- The prior year's program was implemented.
- The proposed program is strong enough to likely achieve next year's SOV and/or VMT goals.
Here are some tips to help you meet the requirements above:
- Allow plenty of time to complete the report.
- Modify your program as needed throughout the year via written notice to your jurisdiction or TRPC.
- Save samples of information and promotional items distributed throughout the year.
- Realize that your program is a written commitment with your county or jurisdiction stating CTR actions you will implement at your site.
- Get management and/or your CTR committees involved in the annual report process to identify program enhancements (i.e., improvements).
- Review the effectiveness of program elements and make changes or try something new.
Downloading the Annual Report Form
You can download a copy of the Employee Annual Report and Description form from the CTR web site at:
http://www.wsdot.wa.gov/TDM/tripreduction/annreport.cfm.
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Programs > Transportation > Commutes > Goals and Requirements > Annual Reports
